The best way to orientate yourself on Peer Review is to start reading the European Peer Review reader.

This Reader describes what is (transnational) Peer Review is, what the Peer Review procedure consist of and what Peers are.

For further orientation on the added value of Peer Review for your institute, you can read the Qualitative study on Peer Review.

This study is an in-depth examination of the eleven pilot Peer Reviews ascertained the quality of the precess (including training and support by de coordinating body).

After reading these two documents you have a good impression of what Peer Review can mean for your organization.

Coordination & Organization

Peer Review are organized in a network of VNFIL providers. A VNFIL provider who wants to obtain some external feedback from peers an intends to network with other VNFIL providers in an ad hoc and spontaneous way by making use of existing contacts can carry out a single Peer Review.

For the most part, Peer Reviews are carried out in a network of three or more partners. The net- works either already exist or are set up for the purpose of carrying out Peer Reviews.

If Peer Reviews are to be carried out in a larger network, a coordinating body (e.g. the European Peer Review Association EPRA or a national/regional coordinating institution) will be needed to ensure high-quality Peer Reviews and effective coordination of the network members. This function can also be assumed by one of the VNFIL providers in the network.

If you want to get in contact with the existing Peer Review Network, please contact: European Peer Review Association

You can also prepare your orientation and organization by reading the Peer Review Manual.

The Four phases of Peer Review

The Peer Review procedure comprises 4 phases.

The Peer Review starts with a preparatory phase. In this first phase, the Peer Review is organised
and the VNFIL provider writes a Self-Report. Peers must be recruited and trained. A timetable for the review is drawn up and arrangements are made for the Peer Visit.

– You can get started by making the decision to carry out Peer Review.

– Read the document with the quality areas and choose the areas that the peers will focus on during the review.

– Fill in the initial information sheet (2.). And send it to the coordinating body.

– Look for, invite and select peers and consultation with the coordinating body. Peers can send in an application form (3.). Conclude contract(4.) with the Peers.

– Conduct the self evaluation and write a self report (5). Submit the self report to the Peers and coordinating body.

– Prepare the Peer visit. Set date and draw up Peer Review agenda (6.). Organise preparatory meeting of the Peers.

In the second phase, the Peer Visit, which is the core activity of the Peer Review procedure, takes place: Peers come to visit the VNFIL provider and carry out an evaluation. This evaluation in- cludes a tour of the premises and interviews with different groups of stakeholders. The Peers give initial oral feedback at the end of the Peer Visit.

– Support the Peers e.g. facilitate interviews (7.), observations, tour of the premises.

– The Peers collect data during the visit, analyse and discus the findings (9.) come to conclusions and give oral feedback to the provider.

After the Peer Visit, the Peers draw up a draft report (11.). The VNFIL provider comments on this report and the final Peer Review Report is issued.

The fourth phase is crucial for the improvement of VNFIL provision and organisational develop- ment: results and recommendations from the Peer Review are transferred into concrete actions for improvement, which are planned and implemented.