The Peer Review procedure comprises 4 phases.
The Peer Review starts with a preparatory phase. In this first phase, the Peer Review is organised
and the VNFIL provider writes a Self-Report. Peers must be recruited and trained. A timetable for the review is drawn up and arrangements are made for the Peer Visit.
– You can get started by making the decision to carry out Peer Review.
– Read the document with the quality areas and choose the areas that the peers will focus on during the review.
– Fill in the initial information sheet (2.). And send it to the coordinating body.
– Look for, invite and select peers and consultation with the coordinating body. Peers can send in an application form (3.). Conclude contract(4.) with the Peers.
– Conduct the self evaluation and write a self report (5). Submit the self report to the Peers and coordinating body.
– Prepare the Peer visit. Set date and draw up Peer Review agenda (6.). Organise preparatory meeting of the Peers.
In the second phase, the Peer Visit, which is the core activity of the Peer Review procedure, takes place: Peers come to visit the VNFIL provider and carry out an evaluation. This evaluation in- cludes a tour of the premises and interviews with different groups of stakeholders. The Peers give initial oral feedback at the end of the Peer Visit.
– Support the Peers e.g. facilitate interviews (7.), observations, tour of the premises.
– The Peers collect data during the visit, analyse and discus the findings (9.) come to conclusions and give oral feedback to the provider.
After the Peer Visit, the Peers draw up a draft report (11.). The VNFIL provider comments on this report and the final Peer Review Report is issued.
The fourth phase is crucial for the improvement of VNFIL provision and organisational develop- ment: results and recommendations from the Peer Review are transferred into concrete actions for improvement, which are planned and implemented.